Paint Pals
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Founding price ends October 31

Know exactly what to charge.

Paint Pals comes loaded with proven production rates, so you can hand over an accurate estimate minutes after you walk the job. Start with just that. The contract, the deposit, the schedules and the rest are there when you want them.

30-day money-back guarantee. Cancel anytime. Set up in minutes.

Start simple. Use only what you need.

Start with the estimate

On day one, Paint Pals is an estimating tool. Measure, price, send. That is all you need to learn to get started.

Turn on only what you want

The sales pipeline, the schedules, texting and job costing are switches. Each one stays out of your way until you turn it on.

It grows with you

When you want more, it is already there. If you want all of it from the start, you have it.

One job, start to finish.

An example job with everything turned on. Your days will differ, and you can start with just the estimate.

  1. The leadMonday, 8:40 am

    A lead comes in and nothing falls through.

    A new lead lands on your sales board with a follow-up date. Forward a lead email and Paint Pals reads it and creates the lead for you. Every lead either has a next step or shows up on your call list.

    Pipelines: SalesExample

    New 2

    Harper residenceInterior, 5 roomsFollow up Tue
    Brooks kitchenCabinets

    Trying to contact 2

    Okafor exterior2 story, sidingFollow up today
    Lindqvist deckExterior

    Contacted 1

    Patel basementInterior, 3 rooms

    Estimate scheduled 2

    Alvarez exteriorThu, 10:00 am
    Moreau hallwayFri, 2:30 pm

    Estimate sent 1

    Nguyen cabinets$3,280

    Booked 1

    Castillo interior$5,650
  2. The estimateTuesday, 9:10 am

    Walk the job. Measure once.

    Go room by room on your tablet. The production rates are already loaded, so hours, gallons and price fill in as you type. Ten to twenty minutes for most jobs.

    “The app is simple to use yet very detailed. I was able to create an interior estimate for a home offering options like one-color walls and ceilings, two-tone designs, different colors in the bedrooms and different paint options to fit the customer’s budget.”
    Manuel Chavez, Quality Coat Painting. Five-star Google review.
    Job 1047, Harper residenceExample
    SalesEstimateProductionFilesTimeline
    • Living room16.4 hrs
    • Kitchen12.6 hrs
    • Hallway8.3 hrs
    • Primary bedroom17.8 hrs
    • Bedroom 28.9 hrs
      • Walls, textured, 2 coats, 384 sq ft, 5.4 hrs
      • Baseboards, 2 coats, 48 ft, 0.8 hrs
      • Tape floors at the baseboards, 48 ft, 1.2 hrs
      • Door, both sides, 2 coats, 1 door, 1.0 hrs
      • Cleanup, 0.5 hrs
    Walls only$3,650
    Walls and trim$4,900
    Walls, trim and ceilings$6,100
    Hours64.0
    Gallons11
    Price$4,900
  3. The yesTuesday, 9:25 am

    Present it and get it signed at the kitchen table.

    Your Customer Hub page shows your photos, reviews and license around the estimate. The customer picks an option and signs on your tablet or their phone. Not home? Send it by email or text.

    “Paint Pals has completely changed the way we present estimates to customers and has become a huge part of our sales process.”
    Britton Lancaster, Paint Right Denver. Five-star Google review.
    ContractSignedExample

    Harper residence, interior repaint

    Option chosen: Walls and trim, $4,900
    • Living room: walls and trim, 2 coats
    • Kitchen: walls and trim, 2 coats
    • Hallway: walls and trim, 2 coats
    • Primary bedroom: walls and trim, 2 coats
    • Bedroom 2: walls, doors and trim, 2 coats
    Customer signature, Tue 9:25 am
    Text messageWhen the customer is not home

    Your Company has sent you an estimate for Harper residence interior. View it here: app.paintpals.app/t/h7k2p. Reply STOP to opt out. Sent by Paint Pals software.

  4. The depositTuesday, 9:31 am

    The deposit is paid before you leave the driveway.

    Signing creates the deposit invoice. The customer pays by card or bank transfer on the spot and gets a receipt. If you use QuickBooks Online, the payment shows up there as a sales receipt.

    Invoice, Job 1047Example
    DepositPaid by card, receipt sent
    Paid$1,225
    BalanceFinal invoice
    Due at completion$3,675
    Sent to QuickBooks
  5. The workThe following Monday

    The crew knows the hours and the colors.

    The work order comes straight from the estimate: the hours budget, the paint list with a color for every room, the scope and the photos. Put the job on the production schedule. If the customer adds a room, a change order gets signed online and the invoice adjusts.

    Work order, crewIn productionExample
    Hours budget64 hrs
    Paint11 gal
    Job1047
    • Living roomWalls, Pale oat, eggshell
      3 gal
    • KitchenWalls, Light sage, satin
      2 gal
    • HallwayWalls, Fog gray, eggshell
      1 gal
    • Primary bedroomWalls, Soft clay, eggshell
      2 gal
    • Bedroom 2Walls, Dusty blue, eggshell
      1 gal
    • All trim and doorsBright white, semi-gloss
      2 gal
    Mon
    Harper
    Tue
    Harper
    Wed
    Harper
    Thu
    Fri
  6. The last invoiceThursday, 4:15 pm

    Get paid, then see what the job made.

    Send the final invoice from the job. When it is paid, type your actual labor and forward your paint receipts, and job costing shows the gross profit next to the plan.

    InvoicesExample
    Job 1047 Harper residence
    Paid in full
    Job 1049 Castillo interior
    Deposit paid
    Job 1044 Reyes exterior
    Viewed

    Job costing, Job 1047

    LinePlanActual
    Revenue$4,900$4,900
    Labor$1,840$1,725
    Materials$610$648
    Gross profit$2,45050.0%$2,52751.6%

Your next job could run like this.

Founding price through October 31, 2026. 30-day money-back guarantee.

When you want more, it is already there.

Every extra is a switch in Settings. Leave it off and it stays out of your way. Turn it on and it is ready.

Also built in: change orders, photo markup and cabinet pricing. Connects to QuickBooks Online, Zapier and Stripe.

Settings, FeaturesExample

Paint Pals starts simple. Turn on what you will use.

Estimates, contracts, invoices and work orders are always on.

Track your numbers

Turn on the sales pipeline and the dashboard shows your closing rate, where your leads come from and what you have booked. Turn on job costing and you also see the gross profit on every job.

Dashboard, this yearExample numbers

Closing rate

38%

19 booked of 50 estimates sent

Leads by source

  • Referral31
  • Website22
  • Yard sign13
  • Repeat customer9

Booked revenue

$93,100

19 jobs booked

Gross profit

51%

12 jobs costed

Built by a painter who still estimates jobs.

Shane started painting in 2006 and has owned his own painting company since 2010. That company prices its jobs with Paint Pals, so the numbers get tested on real work.

The production rates came from a month of timing painters task by task on real job sites, then years of adjusting against real jobs. Painting Business Pro, a coaching program for painting contractors, uses his estimating standards.

Customers vote on what gets built next. There is a feature request board right inside the app.

“The software is intuitive, easy to adjust, and when I compared my sample estimates against real-world job standards in my local market, the numbers were spot on.”
Allen Clendenning. Five-star Google review.

Production ratesBrush and roll, per hour

SurfaceFirst coatAdditional coat
WallsSmooth210 sq ft280 sq ft
WallsTextured265 sq ft345 sq ft
CeilingsTextured flat175 sq ft233 sq ft
BaseboardsLinear feet80 ft240 ft
Primer counts as one more coatEdit any rate

Four of the 116 production standards that ship with Paint Pals.

Show them their own house in the new colors.

Color Visualizer turns a photo of the customer's house into a before and after in the colors you are quoting. It takes about 20 seconds. Send the customer a private link and they can try colors on their own. Anything they save lands on the job.

  • Included with every account, with 5 free previews to start
  • More previews come in packs, starting at $10 for 85
  • Previews are a close approximation. Customers should still look at real samples.
“It's going to streamline your mockup process, actually make it so that you can delegate all of those things.”
Dustin Hunter, Ace of Diamonds Painting. From his video review.
The house before, in its current colorsThe same house in the new colorsBeforeAfter

Drag the line to compare.

In their words

“The first time I used the Paint Pals app, it was so much easier, so quick. I was able to present quicker, basically done in 15 minutes.”

Dustin Hunter

Ace of Diamonds Painting

Video review, 39 seconds

“Paint Pals has made a huge difference for me as a newer painting business owner. It has taken a process that could easily feel overwhelming and made it simple. I can build accurate estimates, give customers on-the-spot proposals that are ready to sign, and once the contract is signed, everything flows smoothly with automated invoicing and payment. I can also see when a customer has viewed a contract, paid a deposit, or submitted final payment, which helps me stay organized without constantly following up.”
Dustin Wimer, In The Paint Co.Columbus, Ohio. Five-star Google review.

Know your numbers before the next bid.

Founding pricing ends October 31, 2026.

30-day money-back guarantee. Cancel anytime, no contracts.

Questions

No. Paint Pals comes loaded with proven production rates and pricing for interior and exterior work, so you can send an accurate estimate on day one. Change any rate to match your crew whenever you want.

Already a member? Log in and ask the help chat inside the app. It answers from your own data.

One simple price

Every feature included. Two users included, and you can add more seats any time.

Monthly

$10per month

Founding price. Pay month to month.

Best value, 2 months free

Yearly

$100per year

Founding price. Pay once a year.

Your plan includes

  • Interior and exterior estimating
  • Contracts and e-signatures
  • Invoicing and online payments
  • Work orders and team access
  • Sales pipeline and schedules
  • AI help on your data

Founding price ends October 31, 2026. Subscribe by then and you are a founding member at this rate. New-member pricing goes up after that date.

30-day money-back guarantee. Cancel anytime, no contracts.